The Well being Insurance coverage Portability and Accountability Act (HIPAA) requires your corporation to maintain protected well being info safe always. I evaluate 6 HIPAA compliance software program platforms to assist your corporation safely share and retailer well being info.
The Well being Insurance coverage Portability and Accountability Act (HIPAA) units out strict necessities for a way protected well being info (PHI) should be saved and shared. Sadly, many in style messaging, cloud storage, and HR administration instruments don’t meet HIPAA necessities. So, your corporation can’t legally use them to handle well being knowledge.
Following HIPAA necessities is necessary even when your corporation isn’t in healthcare. Many corporations must retailer well being details about workers to manage a medical insurance plan or monitor medical depart. This knowledge should be saved and shared in a HIPAA compliance approach.
The excellent news is that there’s software program particularly constructed to satisfy HIPAA’s knowledge privateness and safety necessities. This information highlights the 6 greatest HIPAA compliance software program for 2024 that can assist you select the fitting platform for your corporation.
When you don’t have the time to learn via our analysis, bounce right down to our fast comparability desk.
Our High Picks
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Finest all-in-one HIPAA compliance software program
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Good for affected person administration
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Good for safe knowledge storage
What to Look For in a HIPAA Compliance Software program
HIPAA compliance software program meets HIPAA’s necessities, but it surely additionally wants to satisfy your corporation’s necessities. Some options you must search for embrace:
- Safe messaging. Staff want to have the ability to share well being knowledge in actual time. A HIPAA compliance messaging platform like Connecteam lets you maintain safe one-on-one and group conversations involving delicate well being info.
- Entry controls. To stay compliant with HIPAA, well being knowledge and personally figuring out info ought to be accessible solely to those that must see it. Entry controls will let you restrict who in your group can entry what knowledge.
- Audit logs. Whereas not required by HIPAA, audit logs are necessary as a result of they allow you to evaluate which workers have accessed what knowledge. You’ll be able to evaluate these logs to make sure your knowledge safety protocols are working correctly.
- File sharing. The software program you select ought to give workers a number of methods to securely share information containing well being info. Connecteam, for instance, presents a cloud-based doc heart and the power to share information, photos, movies, and extra with messages.
- Search performance. Staff ought to have the ability to search secured paperwork primarily based on their contents. This makes it a lot quicker to search out paperwork associated to a selected particular person, medical billing code, and extra.
- Medical depart monitoring. Your software program ought to will let you monitor authorised medical depart and document well being knowledge associated to that depart. This ensures that every one knowledge about an worker’s medical depart is on the market in a single place.
The 6 Finest HIPAA Compliance Softwares of 2024
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Connecteam — Finest all-in-one HIPAA compliance software program
Connecteam is an all-in-one work administration platform that helps your corporation stay HIPAA compliant whereas dealing with delicate info.
Let’s take a more in-depth have a look at Connecteam’s key options.
Talk and share knowledge seamlessly with one-on-one and group messaging
Connecteam presents a user-friendly, totally HIPAA-compliant worker chat app. You’ll be able to create a vast variety of particular person and group chats, every with its personal objective. You’ll be able to share photos, movies, paperwork, and different information immediately via messages.
All chat knowledge is end-to-end encrypted, and as a supervisor, you may customise consumer entry permissions to make sure that solely approved customers can entry sure conversations. This boosts safety and ensures delicate info stays personal.
For further safety, conversations are saved to the cloud and never on customers’ units. Customers can’t obtain or export any chat knowledge both. You’re additionally in a position to average conversations, guaranteeing discussions stay on monitor {and professional}.
Arrange consumer entry permissions and monitor knowledge use with audit logs
Connecteam presents versatile role-based entry permissions so you may management who has entry to what knowledge. That is essential for HIPAA compliance processes because it ensures that solely workers who want entry to delicate well being info have it.
You’ll be able to create customized teams to regulate permissions or set permissions on a person foundation. Connecteam enables you to management who can entry totally different chat channels, paperwork, varieties, and extra.
Connecteam additionally logs knowledge about every worker’s exercise throughout the platform. You should utilize these logs to watch knowledge sharing and guarantee your entry permissions are set appropriately.
Shield workers’ accounts with 2FA and SSO
Connecteam helps you safe your knowledge with 2-factor authentication (2FA) and single sign-on (SSO).
You can too arrange a password coverage requiring workers to make use of sturdy passwords for his or her Connecteam accounts.
Construct varieties and checklists in seconds
Connecteam makes it straightforward to construct customized varieties and checklists. Create checklists for all the pieces from security procedures to each day workflows and varieties for any enterprise course of. Kinds will be dynamic, which means the questions routinely adapt primarily based on earlier responses.
Moreover, you may embrace pictures in varieties and checklists and request e-signatures from recipients. You can too simply entry knowledge from previous varieties—helpful for monitoring knowledge over time.
Assign workers to appointments with the drag-and-drop scheduler
Connecteam’s drag-and-drop schedule builder makes it straightforward to assign workers to appointments or shifts. Use templates to start out constructing schedules immediately, or create totally customizable schedules from the bottom up.
You’ll be able to set guidelines for what {qualifications} workers will need to have for particular shifts or depart shifts open for workers to assert. Group members may add their availability and work preferences forward of scheduling and swap shifts amongst themselves along with your approval.
Connecteam reveals workers’ day without work throughout the schedule and alerts you of any conflicts earlier than you publish your schedules. This ensures you’re all the time correctly staffed. Plus, you’ll obtain notifications once you schedule workers to work time beyond regulation, serving to you narrow pointless prices and stop worker burnout.
You’ll be able to publish your schedule with a single contact or click on of your machine. Staff will obtain push notifications and automatic reminders about new schedules and any adjustments to current schedules.
Handle worker information securely within the cloud
Connecteam features a safe, cloud-based doc heart. It’s totally searchable and allows workers to submit certifications, paperwork, and different information in seconds. You can too retailer your entire regulatory and formal paperwork and set expiration dates on paperwork as wanted.
Non-healthcare companies can use the doc heart to retailer well being data comparable to these required for a medical insurance plan or medical depart approval. You can too simply request paperwork from workers and make contact with them about their submitted paperwork.
Simply handle PTO and different varieties of depart
One other useful function is the power to handle worker depart—together with paid and unpaid depart. Connecteam presents quite a lot of pre-made depart classes, and you’ll outline customized depart insurance policies. You can too see which workers are on depart when creating schedules.
Connecteam lets workers request day without work proper from throughout the app, and you’ll evaluate and approve these requests on the go. The platform additionally offers you a transparent view of workers’ paid day without work (PTO) and different varieties of depart—together with how a lot depart they’ve taken and what number of days they’ve left in a selected interval.
Begin utilizing Connecteam totally free immediately
Connecteam is utterly free for companies with as much as 10 workers. Bigger companies can begin utilizing Connecteam for under $29 per 30 days for as much as 30 workers, plus simply $0.50 for every extra consumer.
Key Options
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Seamless one-on-one and group messaging
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Customized varieties and checklists
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Drag-and-drop scheduling
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Safe cloud-based doc heart
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Break day and depart administration
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Versatile role-based entry controls
Execs
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Facilitates collaboration and communication
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Allows real-time knowledge assortment and sharing
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Enforces sturdy knowledge safety measures
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Helps guarantee full HIPAA compliance
Pricing
Free-for-life plan accessiblePremium plans begin at $29/month for 30 customers
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Updox — Good for affected person administration
Updox is a affected person administration software program for healthcare companies. It presents HIPAA compliance instruments for suppliers to speak with sufferers through video conferencing, textual content messaging, and reminders. It additionally allows healthcare companies to create a affected person portal for appointment scheduling and on-line invoice pay.
The software program helps healthcare practices improve billing with an automatic cost seize answer. It features a database of billing codes to assist suppliers precisely invoice insurance coverage corporations for his or her providers.
Updox additionally presents a safe messaging system for suppliers. Nonetheless, the messaging app is pretty fundamental. It doesn’t supply separate channels for various teams, and directors can’t average conversations.
Key Options
- On-line affected person portal
- Inner messaging system for suppliers
- Cost seize module with billing code database
- Reminders
Execs
- Helps video appointments with sufferers
- Captures each billable service
Cons
- No instruments for scheduling suppliers to appointments
- Inner messaging app doesn’t supply channels
Pricing
Contact vendor for worth
Trial: No
Free Plan: No -
Axcient — Good for safe knowledge storage
Obtainable on
- Internet
- iOS
- Android
- Home windows
- Mac
Axcient is a HIPAA-compliant cloud storage answer that focuses on knowledge safety. The platform backs up enterprise knowledge a number of instances per day. Knowledge is transferred to servers not related to the web, defending it from ransomware assaults or unintentional knowledge deletion.
Companies can again up computer systems, servers, and even cloud-based healthcare purposes to Axcient’s cloud. Axcient additionally helps integrations with Microsoft 365 and Google Workspace. All information saved with Axcient are totally searchable utilizing the software program’s net, cell, and desktop apps.
Whereas Axcient will be helpful for storing healthcare knowledge, it isn’t a HIPAA compliance answer for day-to-day operations. There’s no built-in messaging platform, scheduling instruments, or knowledge recording options.
Key Options
- A number of each day knowledge backups
- Microsoft 365 and Google Workspace integrations
- Search performance
- System and Group Controls 2 (SOC2) safety certification
Execs
- Provides safety in opposition to ransomware assaults
- Might be arrange in minutes
Cons
- No crew messaging or scheduling instruments
- Costly in comparison with different cloud storage platforms
Pricing
Contact vendor for worth
Trial: Sure
Free Plan: No -
OhMD — Good for telehealth
OhMD is a telehealth service that allows healthcare suppliers to attach with sufferers through textual content and video. The software program lets suppliers ship appointment reminders, varieties, and billing notices through SMS messages. Sufferers may talk with suppliers through textual content, making it simpler to have their questions answered outdoors of appointments.
Sufferers don’t want to put in an app to attend appointments. They will click on a hyperlink in an SMS message to launch their telehealth appointment.
OhMD additionally allows suppliers to textual content each other about sufferers, referrals, and prescriptions. Nonetheless, solely one-on-one messaging is on the market. There’s additionally no approach for suppliers to video convention with each other.
Key Options
- SMS communication with sufferers
- Video telehealth appointments
- One-on-one messaging between healthcare suppliers
- Stay chat for healthcare suppliers’ web sites
Execs
- Sufferers don’t must obtain an app
- Integrates with 85+ digital medical document platforms
Cons
- Doesn’t help group messaging or group video conferencing
- Troublesome to archive messages for record-keeping
Pricing
Begins at $175/month
Trial: No
Free Plan: Sure -
Spruce Well being — Good for coordinating care between suppliers
Spruce Well being is a HIPAA-compliant communications app. It allows suppliers to message with each other, depart notes in affected person’s information, and make referrals. The platform additionally permits suppliers to tag colleagues in a dialog, which will be helpful for getting a second opinion or following up on a affected person.
The Spruce Well being app features a digital telephone system for healthcare companies. It will probably routinely route calls, transcribe voicemails, and ship and obtain e-faxes. There’s no restrict to the variety of telephone traces a enterprise can arrange with Spruce Well being.
It additionally helps group messaging, however there’s no approach to manage conversations into channels.
Key Options
- Safe messaging with sufferers and different suppliers
- Personal notes inside affected person conversations
- Choice to assign conversations to particular suppliers
- Voice over Web Protocol (VoIP) telephone traces for every supplier
Execs
- Helps automated responses to affected person messages
- Video conferencing for telehealth appointments
Cons
- Can’t manage messages into channels
- Doesn’t supply reminders about assigned conversations
Pricing
Begins at $24/consumer/month
Trial: Sure
Free Plan: No -
TigerConnect — Good for integrating with digital well being data
Obtainable on
- Internet
- iOS
- Android
- Home windows
- Mac
TigerConnect is HIPAA compliance software program constructed for healthcare suppliers. It allows medical doctors and nurses to message sufferers and host telehealth appointments. Sufferers don’t must obtain an app. As a substitute, they will begin video conferencing from their browser.
This software program integrates with hottest digital well being data platforms. It additionally integrates with physiological displays, comparable to coronary heart price displays, to alert on-call medical doctors when a affected person’s readings are irregular.
Moreover, TigerConnect presents a medical scheduling device to assign medical doctors to shifts and on-call blocks. It will probably routinely create schedules with a click on. Nonetheless, constructing schedules manually will be time-consuming, because the scheduler doesn’t enable directors to tug and drop suppliers onto shifts.
Key Options
- Video appointments with sufferers
- Scheduling device
- Alerts primarily based on physiological monitoring units
- Particular person and group messaging between suppliers
Execs
- Can use with out downloading an app
- Customers can manage group messages into chat channels
Cons
- Scheduling device doesn’t enable drag-and-drop enhancing
- No automations for speaking with sufferers
Pricing
Contact vendor for pricing
Trial: No
Free Plan: No
Examine the Finest HIPAA Compliance Softwares
What Is HIPAA Compliance Software program?
The Well being Insurance coverage Portability and Accountability Act (HIPAA) is a US privateness regulation that units strict requirements for storing and sharing personally figuring out well being info by a lined entity, together with healthcare companies and well being plan directors. This info can cowl medical, medical insurance, life insurance coverage, and medical billing data.
HIPAA compliance software program is a broad time period for any software program that makes use of knowledge safety practices in step with HIPAA’s necessities. Examples of this software program embrace messaging platforms, cloud storage programs, telehealth software program, digital well being data software program, and extra.
How Does HIPAA Compliance Software program Work?
Applications should meet a number of necessities set out by HIPAA’s privateness and safety guidelines to be HIPAA compliant. They should:
- Allow sufferers to entry their healthcare knowledge upon request
- Present bodily safety for healthcare knowledge saved on cloud servers
- Provide administrative controls over knowledge entry
- Assist investigations into knowledge breaches
HIPAA compliance platforms obtain these necessities via measures comparable to cloud storage for all recorded knowledge, role-based entry permissions, and audit logs.
Cloud storage ensures that knowledge is all the time accessible when requested. Cloud knowledge facilities are constructed with bodily safety measures comparable to locked doorways, safety cameras, and human guards. In the meantime, role-based entry permissions allow directors to regulate which workers can entry well being info. Lastly, audit logs allow investigators to uncover the causes of an information breach and prescribe corrective measures.
Many HIPAA compliance platforms designed for the healthcare business supply a safe approach for suppliers to speak with each other and sufferers. HIPAA compliance platforms may supply safe medical document storage for corporations that must handle workers’ well being info.
The Advantages of HIPAA Compliance Software program
Streamline HIPAA compliance and keep away from penalties
In fact, utilizing HIPAA compliance software program helps your corporation keep away from breaking HIPAA guidelines. You don’t have to fret about whether or not or not a selected piece of data is protected well being info. All info saved and shared on the platform is handled in a HIPAA-compliant method.
That is important as a result of mishandling health-related knowledge can lead to hefty penalties.
Share medical info inside your crew
One of many largest issues HIPAA compliance software program solves is learn how to share protected well being info inside your corporation.
HIPAA compliance platforms allow suppliers to speak a couple of affected person with out violating privateness guidelines. In addition they allow suppliers to shortly entry medical data from any machine—whereas additionally stopping them from viewing data they aren’t approved to entry.
Speedier info sharing allows suppliers to collaborate extra successfully, which has been confirmed to considerably enhance affected person outcomes.
Scale back safety threats that would hurt your corporation
The very best HIPAA compliance software program goes above and past HIPAA’s privateness necessities to safe your organization’s delicate medical knowledge.
Many HIPAA compliance platforms incorporate security measures like multi-factor authentication (MFA), single sign-on (SSO), and strict password necessities. In addition they encrypt knowledge so hackers can’t unlock any knowledge stolen throughout a breach. Some platforms may assist your organization conduct an intensive threat evaluation.
These options are necessary as a result of dropping medical knowledge or having affected person knowledge uncovered on the net can harm your repute and even land you in authorized bother.
How A lot Do HIPAA Compliance Platforms Value?
HIPAA compliance software program options can range extensively in value relying on what options the platform presents.
Spruce Well being, which focuses on enabling communication between healthcare suppliers, begins at $24 per consumer per 30 days. OhMD, a platform for telehealth, begins at $175 per 30 days with no limits on customers. Many HIPAA compliance providers have variable pricing primarily based on the dimensions of your corporation.
Connecteam is utterly free for companies with as much as 10 workers. Our paid plans are additionally very reasonably priced, beginning at $29 per 30 days for as much as 30 customers, plus simply $0.50 per 30 days for every extra consumer. Meaning a healthcare enterprise with 100 workers pays simply $64 every month.
FAQs
How do I do know if software program is HIPAA compliant?
HIPAA compliance software program is often labeled as such. Contact the software program supplier in the event you’re not sure whether or not it’s HIPAA compliance.
Is Microsoft Workplace HIPAA compliant?
Microsoft Workplace 365 is HIPAA compliant. Nonetheless, it’s as much as your corporation to share knowledge saved with Workplace 365 in a HIPAA-compliant method. For instance, emailing knowledge saved with Workplace 365 isn’t HIPAA compliance. Instead, you would possibly think about using a HIPAA compliance messaging app like Connecteam for inner communications.
What’s required for HIPAA compliance?
HIPAA has a number of necessities for storing and sharing well being info. These embrace offering data to sufferers upon request, sustaining sturdy bodily and digital safety measures, and complying with knowledge breach investigations. You must conduct an annual threat evaluation to make sure your corporation complies with HIPAA necessities.
The Backside Line On HIPAA Compliance Software program
HIPAA compliance software program is important in serving to your corporation shield delicate well being info, preserve sufferers’ belief, and keep away from penalties for violating HIPAA. This software program can serve a number of features inside your corporation—together with facilitating worker collaboration, streamlining affected person communication, and even scheduling healthcare suppliers for work.
Connecteam is a complete work administration system with a totally HIPAA compliance chat device and plenty of different helpful options. It presents centralized doc storage, customizable role-based entry permissions, and extra.
