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How To Take Your Intranet From Good To Nice

Most organizations have an intranet to facilitate communication, collaboration, and data sharing amongst their workers. It usually serves as a centralized hub for options corresponding to:

  • Information and occasions – offering a method to share firm information, bulletins, occasions, and different updates in a well timed method. Extra clear communications can promote a extra constructive tradition.
  • Insurance policies and procedures – a centralized location to retailer all insurance policies, procedures, and pointers. These are vital rules that set the tone and ensure everyone seems to be on the identical web page.
  • Self-service workflows – empowering workers to carry out duties corresponding to requesting time without work or ordering enterprise playing cards themselves.

You’ll be able to tailor and supply content material that the workers want and wish. Ask the workers what kind of data would make the intranet extra related and significant for them. Having the suitable content material is an efficient first step. You’ll be able to take your intranet from good to nice by making the intranet’s attributes more practical.

Attributes Of A Nice Intranet

Intranet concept


The intranet ought to have a simple and intuitive GUI (graphical consumer interface) and be simple for the workers to navigate and use. It ought to have a logical structure that enables workers to seek out the knowledge and sources that they want simply and rapidly. If not, many workers received’t take the time to determine it out.

Are there different methods you possibly can cater the intranet to your workers? For instance, do a lot of the workers work within the workplace? If not, and with the growing use of cell units, make your intranet mobile-friendly. This implies formatting the intranet for varied cell units (e.g., smartphones and tablets) with out compromising consumer expertise or performance.

And final, however undoubtedly not least, the intranet ought to have robust safety to guard delicate information and be sure that solely approved workers have entry to particular content material. All workers needs to be authenticated and have some kind of role-based entry. For instance, entry to HR-related information needs to be strictly restricted.

Advantages Of A Nice Intranet

Intranet concept, connect concept, professionals on laptops and phones


A well-designed and well-implemented intranet can present many advantages to workers. One of many greatest advantages is the benefit of data saved in a centralized repository. It’s a one-stop store making it simple for workers to entry the knowledge (single supply of reality) they want conveniently and rapidly.

Subsequent, it’ll be simpler to take care of and preserve content material present. This facilitates efficient communication and collaboration inside the total group. There are even particular instruments corresponding to blogs, chat options, and dialogue boards that may be leveraged. If the group has a number of places, everybody receives the posted info on the similar time.

When you might have an intranet that gives related and present content material that workers need, it’s going to improve worker engagement, which can result in higher adoption. And once you present options corresponding to recognition applications or suggestions mechanisms to offer workers a real voice, they are going to actually really feel valued.

But when the workers aren’t engaged or actively utilizing the intranet, then your intranet might have enchancment. As a substitute of guessing what the issue could be, ask the workers! In any case, you’ve made a sizeable funding (each in time and monies) to create and preserve the intranet.

Perhaps a bunch of the content material is outdated or irrelevant. Or the GUI is complicated, too advanced, or not mobile-friendly. In addition to soliciting worker suggestions, you possibly can recurrently evaluation efficiency and metrics corresponding to clicks to assist establish areas that want enchancment.

Proactively take the time to ensure the intranet is efficient and aligns with the workers’ wants. This will, in flip, can take your intranet from good to nice, and result in elevated worker productiveness, satisfaction, and general organizational success.

For extra info on making your intranet go from good to nice, comply with me on LinkedIn!

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